Grab this amazing job opportunity to work with an International Team! If you are into administrative roles, Join our team now!
Why you will love working with this Client?
Our client is a provider of professional lighting products services across the globe. They have started building their team here in the Philippines and they have a perfect opportunity for an experienced professional like you to join their growing team!
Location / Shift
Angeles/Mabalacat Office, Mid Shift
NOTE: You must be willing to work in the office in the above office location to apply for this position
Job Description
As an Executive Assistant, you will assist our strategic growth, our Managing Director, Nick Reynolds, requires an EA to enable him to focus on key tasks. The successful candidate will be able to start immediately, or as soon as they are able to do so.
Duties and responsibilities:
- ● Arranging meetings, creating agendas, taking minutes, following up on action points.
- ● Arranging client meetings and CPD presentations.
- ● Liaising with clients to arrange details such as provision of lunches.
- ● Executive scheduling including Calendar/Email/Agenda management.
- ● Answering the phone via Microsoft Teams for the main head office and transferring calls to the right team, in a polite and professional manner.
- ● Assisting with organising F2F meetings and events, including Team Days and client networking events.
- ● Office admin duties including ordering of supplies.
- ● Arranging travel / flights / trains / taxis / hotels etc for the MD as well as other senior team members if required.
- ● Following through on tasks allocated by the management team, to ensure completion.
- ● Helping to manage minutiae / routine tasks to free up the MD.
- ● Prioritising emails and phone calls.
- ● Gathering documents and reports to prepare for meetings, including Board Meetings.
- ● Daily administrative duties.
- ● Support with IT requirements.
- ● Maintaining files and records including the HubSpot database.
- ● Conducting research when required on specific subjects.
- ● Following through on strategic tasks to implement in the wider team.
- ● Shielding the Managing Director from distractions and low value tasks and keeping him focussed on the key priorities.
- ● Assisting with the admin of recruitment and other internal HR processes.
- ● Provide assistance with document creation, keeping the Business Manual updated and organised, and any other administrative tasks as needed.
- ● Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
- ● Act as the point of contact among executives, employees, clients and other external partners.
- ● Assisting the MD with other tasks such as administration of charitable activities, business mileage records, car insurance and other requirements that may arise
Qualifications
- ● Excellent verbal and written English communication skills
- ● Strong customer support skills
- ● Strong analytical and multitasking skills
- ● Highly organised and efficient
- ● Proficient with MS Office including Word, Excel, and Outlook
- ● Experience with CRM Software
- ● Experience working with Western companies (preferred)
- ● Bachelor’s degree preferably in Business Administration
- ● 1 to 2 years of experience as an Executive Assistant, Personal Assistant, or similar role
Why join optiBPO?
optiBPO is an exciting workplace where you will be surrounded by smart, talented, and motivated professionals that supports clients across Australia, New Zealand, United States, Canada, United Kingdom, and Europe. optiBPO helps clients in planning, building, and managing dedicated offshoring teams in the Philippines.
Enjoy great perks and benefits such as in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. It is important for us to help you advance your career by elevating growth strategies and learning opportunities throughout your career journey with us.
