Explore your creativity by being part of a growing Australian team here in the Philippines! If you are looking for a new job opportunity, apply now for this role!
Why you will love working with this Client?
This client is an Australian-owned company that supplies innovative and high-performing brands. They have been in this industry for more than a few years and are continuously growing. Join their team in the Philippines and experience amazing career opportunities!
Location / Shift
Pampanga/Manila Office, Morning Shift
NOTE: You must be willing to work in the office in the above office location to apply for this position
Job Description
The Accounts and Administration Officer is responsible for supporting both financial and administrative functions across three entities, including managing Accounts Receivable (AR), Accounts Payable (AP), assisting with EDI-based order entry, and providing general office support. The role ensures accurate financial records and smooth office operations.
Duties and responsibilities:
Accounts Receivable (AR)
- ● Generate and issue customer invoices across all three entities.
- ● Maintain an accurate AR aging report and reconcile accounts regularly.
- ● Assist in generating AR reports and supporting management with receivables analysis.
Accounts Payable (AP)
- ● Process supplier invoices and ensure timely payments according to payment terms.
- ● Reconcile AP accounts and resolve discrepancies with suppliers.
- ● Maintain accurate records of vendor accounts and assist with processing employee expense claims.
- ● Ensure compliance with company policies and procedures regarding payments.
- ● Assisting with Order Entry (Predominantly EDI)
- ● Assist in the order entry process, focusing on Electronic Data Interchange (EDI) for processing orders.
- ● Ensure EDI orders are accurately captured and processed across all three entities.
- ● Collaborate with the sales and logistics teams to confirm order details and resolve any discrepancies.
- ● Provide assistance with order-related queries and documentation as needed.
Bank Reconciliations
- ● Perform regular reconciliations of bank accounts for all three entities, ensuring accuracy and addressing discrepancies promptly.
- ● Assist in monitoring cash flow and preparing reports for management.
Financial Reporting & Support
- ● Assist with month-end and year-end financial processes, including journal entries and balance sheet reconciliations.
- ● Support the Finance Manager with preparing financial reports, analysis, and documentation.
- ● Help prepare and submit BAS/GST returns for compliance with tax requirements.
Administration Support
- ● Provide general administrative support, including managing phone calls, emails, and correspondence.
- ● Ensure compliance with company policies and financial procedures
- ● Identify and suggest process improvements, particularly related to EDI order entry and financial operations.
Other Duties
- ● Provide ad-hoc support to the Finance Manager and Office Manager on special projects.
- ● Assist in audit preparation by compiling and organising required documentation.
- ● Maintain confidentiality and security of sensitive information and financial data.
Qualifications
- ● 2-3 years of experience in an administrative or finance role, with knowledge of AR & AP
- ● Strong knowledge of AR and AP processes and familiarity with EDI systems.
- ● Experience with accounting software (Jiwa preferred) and EDI platforms would be an added advantage.
- ● Advanced Microsoft Office skills, especially Excel.
- ● Excellent organisational and multitasking skills, with high attention to detail.
- ● Strong written and verbal communication skills for interacting with customers, vendors, and internal teams.
- ● Diploma or Certificate in Accounting, Business Administration, Finance, or a related field.
- ● Experience assisting with order entry, particularly through EDI.
- ● High level of integrity and professionalism.
- ● Ability to work independently and within a team.
- ● Problem-solving skills with a proactive approach to work.
- ● Ability to adapt and manage changing priorities in a fast-paced environment
- ● PERFORMANCE INDICATORS
- • Accuracy and timeliness of AR and AP processing.
- • Reconciliation completion within required deadlines.
- • Compliance with financial policies and procedures.
- • Contribution to the efficiency and improvement of finance processes.
- • Effective communication and resolution of finance-related issues with internal and external stakeholders.
Why join optiBPO?
optiBPO is an exciting workplace where you will be surrounded by smart, talented, and motivated professionals that supports clients across Australia, New Zealand, United States, Canada, United Kingdom, and Europe. optiBPO helps clients in planning, building, and managing dedicated offshoring teams in the Philippines.
Enjoy great perks and benefits such as in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. It is important for us to help you advance your career by elevating growth strategies and learning opportunities throughout your career journey with us.
